7-Day LED Rental Cost Breakdown

Table of Contents

1. Market Demand for LED Rentals

2. Key Factors That Influence 7-Day LED Rental Costs

3. Cost Case Studies Across Different Applications

4. Frequently Asked Questions

5. Conclusion

With the growing demand for corporate events, brand promotions, and entertainment productions, the LED rental market is expanding rapidly—by an estimated 15–20% annually. Planning an upcoming event and struggling with the budget? Wondering how much a 7-day LED rental really costs? This guide breaks down the main cost drivers, dives into real-world examples across different applications, and shares practical tips to optimize your rental budget.

1. Market Demand for LED Rentals

A 7-day LED rental is most commonly used in the following scenarios:

• Corporate events: product launches, annual meetings, trade shows

• Brand promotions: mall activations, outdoor advertising, store openings

• Entertainment & sports: concerts, sports games, weddings, celebrations

According to the China Entertainment Equipment Association, the LED rental market surpassed $5 billion in 2023, with short-term rentals (7 days or less) accounting for over 40% of demand.

2. Key Factors That Influence 7-Day LED Rental Costs

a. Screen Size & Resolution

Larger areas and higher resolution = higher costs.

Example: A P3 indoor LED screen (high definition, perfect for stage backdrops) rents for around $50–70 per sqm/day.
7-day budget = Area × Daily rate × 7

b. Indoor vs. Outdoor Costs

• Indoor LEDs:

  • Brightness: 800–1,200 cd/sqm

  • IP Rating: IP20–IP40

  • 7-day price: $12–31 per sqm

• Outdoor LEDs:

  • Brightness: 4,000–6,000 cd/sqm

  • IP Rating: IP65+

  • 7-day price: $17–40 per sqm

Because of higher brightness and waterproof/dustproof requirements, outdoor LEDs cost 30–50% more than indoor screens.

c. Installation & Structural Costs

• Ground setup: $1,000–2,000 per job

• Hanging setup (steel frames & rigging): $2,500–4,000 per job

• Custom shapes (curved, columns): 20–30% higher than standard

d. Control Systems & Content

• Control system rental: $300–500 per set/day

• Video content production: $2,000–5,000 per week depending on quality

e. Transportation & Onsite Support

• Transport: $2–5 per mile

• Onsite engineers: $2,000–3,500 for 7 days

3. Cost Case Studies Across Different Applications

(Note: All figures are for reference only. Actual quotes vary by city, LED display supplier, and service package.)

a. Corporate Event (Product Launch)

• Main screen: 50 sqm P2.5 indoor

• Side screens: 2 × 15 sqm P3 indoor

• Total: 80 sqm

7-day budget:

• Main screen: $960

• Side screens: $420

• Installation: $230

• Control: $400

• Tech support: $340

• Transport: $170
  Total: $2,520

b. Annual Company Gala

• Main backdrop: 120 sqm P3 indoor

• Side decor: 40 sqm P4 indoor

• Total: 160 sqm

7-day budget: $4,720

c. Trade Show Booth

• Background: 24 sqm P2.5

• Product showcase: 2 × 6 sqm P1.86

7-day budget: $1,315

d. Concert (Arena Setup)

• Main screen: 200 sqm P3.9

• Side screens: 100 sqm P3.9

• Ceiling screen: 150 sqm P5.2

• Total: 450 sqm

7-day budget: $17,150

e. Sports Event (Basketball Game)

• Scoreboard: 25 sqm P1.86

• Ad boards: 60 sqm P6

• Entry tunnel screen: 20 sqm P3

7-day budget: $2,210

f. Wedding Celebration

• Backdrop: 40 sqm P2.5

• Welcome area: 10 sqm P1.86

• Stage-side screens: 20 sqm P3

7-day budget: $1,875

4. Frequently Asked Questions

Q1: Does the 7-day rental fee include installation?

A: Not always. Installation usually adds 10–15% to the total budget.

Q2: How is LED screen size calculated?

A: Width × Height. For example, 5m × 10m = 50 sqm.

Q3: Which is more cost-effective: short-term or long-term rental?

A: Long-term rentals offer better discounts. A 1-month rental is often only 20–30% more expensive than 10–15 days.

Q4: When do you need high-resolution (P1.25–P2.5) screens?

A: Ideal when:

• Audience is within 5m of the screen

• Fine text or detailed visuals are required

• High-end conferences or product launches

• Events with live streaming or recording

Q5: What hidden costs should I expect?

A:

• Power consumption: large screens can use 300–1,000 kWh/day

• Venue fees: some venues charge entry/setup fees

• Insurance: $30–115 per project

• Permits: outdoor screens may need city approval

• Overtime fees: hourly charges if exceeding contract time

• Damage fees: repair costs for accidental damage

5. Conclusion

A 7-day LED rental cost isn’t a flat number—it’s shaped by screen size, resolution, application, installation method, and service package. By tailoring the configuration, optimizing rental terms, and bundling services wisely, you can stretch your budget while getting the most value.

Now that you’ve seen the breakdown, do you have a clearer picture of your LED rental budget? Or are you still wondering about costs for a specific event type? Share your requirements, and we’ll help craft the best LED rental plan for you.